Data Policy

1. Data Collection

fundamental XR collects data to provide and improve our services. We collect information you provide directly, such as when you create an account, contact us, or use our services.

Types of Data Collected

• Contact information (name, email, phone number)
• Professional information (job title, organization)
• Usage data and analytics
• Device and browser information
• Communication preferences

2. Data Processing

We process your data based on the following legal grounds:

• Consent: When you have given clear consent for specific processing activities
• Contract: When processing is necessary for contract performance
• Legal obligation: When we must process data to comply with legal requirements
• Legitimate interests: When processing serves our legitimate business interests

3. Data Storage and Security

We implement appropriate technical and organizational measures to ensure data security:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication measures
• Staff training on data protection
• Incident response procedures

4. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected:

• Contact information: Until you request deletion or withdraw consent
• Usage analytics: Up to 2 years for service improvement
• Legal compliance data: As required by applicable laws
• Marketing data: Until you unsubscribe or object to processing

5. Data Sharing

We may share your data with:

• Service providers who assist in our operations
• Legal authorities when required by law
• Business partners with your explicit consent
• Successors in case of business transfer

6. International Transfers

When we transfer data internationally, we ensure appropriate safeguards are in place, including:

• Adequacy decisions by relevant authorities
• Standard contractual clauses
• Binding corporate rules
• Certification schemes

7. Your Data Rights

Under GDPR and other applicable laws, you have the following rights:

• Right of access: Request copies of your personal data
• Right to rectification: Correct inaccurate personal data
• Right to erasure: Request deletion of your personal data
• Right to restrict processing: Limit how we use your data
• Right to data portability: Receive your data in a structured format
• Right to object: Object to processing based on legitimate interests

8. Data Protection Officer

For questions about data processing or to exercise your rights, contact our Data Protection Officer:

Email: dpo@fundamentalxr.com
Address: Data Protection Officer, fundamental XR
60 Grays Inn Road,
London, WC1X 8LU, GB

9. Complaints

If you believe we have not handled your data properly, you have the right to lodge a complaint with the relevant supervisory authority in your jurisdiction.